In an effort to comply with the law, and our commitment to protect your personal information, we provide the following, which discloses our policies.
What type of information do we collect?
Personal Information is defined as any information concerning the personal or material circumstances of an identified or identifiable individual. An identifiable person is one who can be identified, directly or indirectly, by reference to a Social Security Number and/or Identification Number (hereinafter “SSN/I.N”) or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity.
Personal Information shall include but is not limited to: name, home address, home telephone number, email address, SSN/I.N., financial information and employment related information such as may be found on resumes, applications, background verification information, or in employment references.
Typically, WT only collects Personal Information of employee and job applicants. In those instances in which we do collect that information, WT takes measures to maintain the confidentiality of your SSN/I.N. to protect your SSN/I.N from unlawful disclosure, and to limit access to your SSN/I.N. WT will not make your SSN/I.N available to the general public, print your SSN/I.N on any card, require you to provide your SSN/I.N to access any products or services, transmit your SSN/I.N over the Internet unless the connection is secure or your SSN/I.N has been encrypted, or requires the transmittal of your SSN/I.N to access our Website without requiring additional authentication.
Non-personal information is information that is already a matter of public record or knowledge. Business contact information is considered non-personal information and not subjected to special protection and it can be routinely shared with anyone inside or outside of the business. Business contact information shall include but is not limited to: business name, business title, business address, business telephone number, business email address. Most often WT will collect Business contact information for customers and prospects.
We will never collect sensitive Personal Information except to comply with Affirmative Action data requirements. Sensitive Personal Information can include but is not limited to: information pertaining to gender, disabilities, and veteran status.
Cookies – Internet Users
Children and Data Collection
WT adheres to the federal privacy protection standards as stated in the Children's Online Privacy Protection Act (“COPPA”). We care about the safety of children. We will not knowingly allow anyone under 13 to provide us any personally identifying information. Children under 13 years of age are required to obtain the express permission of a parent or guardian before submitting any Personal Information about themselves (such as their names, e-mail address, and phone number) over the Internet. If a child has provided us with personally-identifiable information without the consent of a parent or guardian, the parent or guardian of that child should contact the Privacy Officer immediately at email@example.com. We will use reasonable efforts to promptly delete the child's information from our servers.
Our Use of Your Information
Collection and Use of WT Customer Information
WT will not collect customer Personal Information, unless the customer contacts WT directly. More often, the information that we collect and manage for customers is Non-personal Information. In order to adequately address a customer’s concern, their relevant Non-Personal or Personal Information may be shared with our affiliates such as our installation partners. Failure to provide necessary information may prevent WT from fully addressing any customer concerns.
Collection and Use of WT prospect information
By applying via www.wentworthtechnology.com or our other company websites for things like free demonstrations, referral program participation, e-newsletter signups and other online forms, the applicant consents to the collection, use, and disclosure of Personal Information in accordance with the following terms and conditions. We collect and use Personal Information in order to fulfill that specific task or request.
This Information collected includes, but is not limited to: name, address, telephone number, facsimile number, email address.
Collection and use of Employee Personal Information
Wentworth Technology collects Personal information from its employees and job applicants in connection with the administration of our Human Resources programs and functions. These functions and programs include but are not limited to: job applications and hiring programs, benefit and compensation programs, performance appraisals, as well as training programs. In addition Human Resource record-keeping are other possible applications and functions that may include the collection of Personal Data.
It is the policy of Wentworth technology to keep all past and present employee information private from disclosure to third parties except for the need to comply with:
- County, State and Federal agency requests.
- Inquiries from third parties with a signed authorization from the employee authorizing the release of information.
- Third parties with which Wentworth technology has contractual agreements to assist in the administration of company sponsored benefits.
Verification of Employment
Prospective employers, state agencies, financial institutions may contact Wentworth Technology requesting information on a former or current employees work history and compensation. All such requests shall be referred and processed by the Human Resources or Payroll Departments on a confidential basis.
Wentworth Technology will not collect customer Personal Information except to ascertain credit worthiness.
Sharing of Personal Information
Personal Information may be provided to a courier or freight forwarder to fulfill an order, which may have been requested from us.
We endeavor to protect your Personal Information using physical, electronic or procedural security measures appropriate to the sensitivity of the information in our control. These measures include safeguards to protect Personal Information against loss or theft, as well as unauthorized access, disclosure, copying, use and modification.
Currently, our website utilizes a variety of different security measures designed to protect Personal Information of users both inside and outside WT, including the use of encryption mechanisms (e.g., Secure Socket Layers or SSLs), password protection, and other security measures to help prevent unauthorized access to your personally identifiable information. This helps maintain the confidentiality, privacy, and integrity of your transactions, and helps to protect your confidential information - such as credit card numbers, online forms, and financial data from loss, misuse, interception and hacking.
Storage, Retention and Accuracy of Personal Information
WT insures that Personal Information is safeguarded against loss, access, use, modification, disclosure or other misuse. All reasonable steps are taken to prevent unauthorized use or disclosure of your Personal Information.
WT will retain your Personal Information only for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws, and your consent to such purpose(s) remains valid after termination of our relationship with you.
We take all reasonable steps to insure that your Personal Information is accurate, up-to-date, complete, relevant and not misleading.
You may contact the Privacy Officer to access, correct or delete your Personal Information. If necessary, the Privacy Officer will contact another employee to assist in completing your requested task.
If you have any questions or complaints, please contact the Privacy Officer. The Privacy Officer can be reached by telephone at: 1 207-571-9744: by Facsimile at: 888.354.2837; by email at: firstname.lastname@example.org; or by mail at Wentworth Technology Inc. 77 Industrial Park Road. Saco, ME 04072. We will address your concern and attempt to resolve any problem.
Links to Non-WT Web Sites and Third Parties
Safe Harbor Compliance
WT is in compliance with the U.S. Department of Commerce Safe Harbor requirements regarding the transfer of personal information from the European Economic Area (“EEA”) or Switzerland to the United States regarding the collection, storage, use, transfer and other processing of personal data transferred from the European Economic Area or Switzerland to the U.S., in accordance with the EU Directive on Personal Data Protection. The principles of Safe Harbor compliance are:
- Notice - Individuals must be informed that their data is being collected and about how it will be used;
- Choice - Individuals must have the ability to opt out of the collection and forward transfer of the data to third parties;
- Onward Transfer - Transfers of data to third parties may only occur to other organizations that follow adequate data protection principles;
- Security - Reasonable efforts must be made to prevent loss of collected information;
- Data Integrity - Data must be relevant and reliable for the purpose for which it was collected;
- Access - Individuals must be able to access information held about them, and correct or delete it if it is inaccurate;
- Enforcement - There must be effective means of enforcing these rules.
Further information regarding the Safe Harbor principles and certification process can be found at www.export.gov/safeharbor.
Members of the European Union
If you are a resident of the European Economic Area (“EEA”) or Switzerland and have any concerns or complaints, please first address these issues to the Privacy Officer. WT is located in the United States, as are the servers that make our websites available. All matters relating to privacy issues and websites are governed by the laws of the United States and the State of Maine. If the Privacy Officer does not satisfactorily address a complaint within thirty (30) days, any dispute, controversy or claim shall be settled by an arbitration administered by an arbitration agency, such as the American Arbitration Association (“AAA”). All arbitrations will be conducted in English. Judgment rendered by the arbitrator may be entered in any court having jurisdiction. The costs of the arbitration will be borne equally by the parties. Connecticut, U.S.A. shall be the site of all hearings, and such hearings shall be before a single arbitrator. You may also submit complaints to the Federal Trade Commission at http://www.ftc.gov/ftc/complaint.htm or via telephone at (202)382-4537.
LAST UPDATED: WT 3/12/12
Questions? If you have any questions about our privacy practices, please feel free to contact us at:
Wentworth Technology Inc.
77 Industrial Park Road, Unit 201
Saco, ME 04072
We reserve the right to modify this policy statement at any time.